Stop Putting Out Fires

This is my “humble” confession: I’m a great party planner

I’m efficient, resourceful, and even know how to reduce costs while keeping everything top-notch.

During my time at clickOn, I planned the massive end-of-year event:

• A marathon 24-to-30-hour experience packed with activities.
• Coordinated travel arrangements for 150 attendees from 10 provinces.
• Organized a full-day conference in December, featuring keynote sessions and workshops.
• Included yearly planning sessions, networking opportunities, and engaging workshops.
• Delivered a seamless evening of dinner, a vibrant carnival, party buses and bottle service at the main club VIP.

It was freaking fun, but highly time consuming.

In the first two years, I handled everything from A to Z.

While the events were a huge success, I began to notice hidden costs; not just financial, but in time and energy.

• Vendors changed prices
• Catering menus required adjustments for dietary needs
• A party bus broke down mid-event, forcing me to scramble for last-minute solutions.

It was then that I realized that by being the sole owner of every task, I was also the owner of every subtask, problem, and last-minute fire.

I would leave my tasks in the middle of the execution to answer calls from the catering team.

I would spend hours in details when I should have been checking reports.

I would be arranging a time with the DJ when I should have been answering important emails.

I would be engaged in a low impact activity while looking away from the actual REVENUE.

That’s when I decided this needed to stop.

Instead of micromanaging, I created a clear plan and coached our HR manager to take over.

In the first year, it took time to train him, but by the second and third years, the process was nearly seamless. Now, the events run smoothly without my constant involvement.

The same lesson applies to business

Planning an event is like running a business: every task has countless subtasks, and if you’re the only one responsible, you’ll become a slave to the process.

Take hiring people, for example:

• Set the profile of the ideal candidate.
• Define the tasks and responsibilities for the role.
• Publish the job offer on the right platforms.
• Review and filter CVs to identify promising candidates.
• Conduct interviews to assess skills, experience, and cultural fit.
• Negotiate the salary and finalize the offer.

And if, after all this effort, none of the candidates meet your expectations—or your offer doesn’t meet theirs—you’re back at square one, starting the entire process again.

It’s a meticulous and repetitive cycle, much like event planning, where persistence and attention to detail are key.

It might feel faster to do everything yourself, but the hidden costs of maintaining, troubleshooting, and improving the task will quickly overwhelm you.

Instead of putting out fires, build a team of firefighters.

Train them, delegate effectively, and trust the system you create.

Yes, it’ll take time upfront, but the payoff is exponential. You’ll free yourself to focus on growth, innovation, and leadership.

Take care of your time like you take care of your money

Every task you take on has a ripple effect of subtasks, maintenance, and coordination.

Just like with money, it’s essential to invest your time wisely.

That’s your REAL wallet. The time/energy wallet.

The wallet you use, to generate the money wallet.

Build structures and systems that support you and your goals rather than pulling you into endless cycles of reactive work.

If you’re ready to stop being the bottleneck in your business and start building a system that scales, let’s talk.

Schedule Your Free 1:1 Tailored Scaling Blueprint Call and start using your time wisely!

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